Privacy Policy 

1. INFORMATION WE COLLECT 

A. Personal Information You Provide 

We collect personal information that you voluntarily provide when you: 

• Submit contact forms or inquiries 

• Request appointments or services 

• Apply for employment 

• Subscribe to communications 

• Make payments or donations (if applicable) 

• Interact with patient-related resources 

This may include: 

• Name, email address, phone number, mailing address 

• Date of birth (if submitted) 

• Insurance or service-related information 

• Any information you choose to provide in messages 

You are responsible for ensuring that the information you provide is accurate and up to date. 

B. Information Automatically Collected 

When you visit our Website, we automatically collect certain information, including: 

• Internet Protocol (IP) address 

• Browser type and version 

• Device type and operating system 

• Pages visited, time spent, and navigation paths 

• Referring URLs 

This information helps us maintain the security and functionality of our Website and improve user experience. [www.sandhillsmedical.org] 

C. Sensitive Information 

We do not intentionally collect sensitive health information through general Website forms. 

Do not submit medical or sensitive personal information through standard Website forms or email unless directed to a secure system such as a patient portal. 

2. HOW WE USE YOUR INFORMATION 

We use your information for legitimate business and operational purposes, including: 

• Providing and managing Website services 

• Responding to inquiries and requests 

• Scheduling and confirming appointments 

• Sending administrative communications 

• Improving Website functionality and user experience 

• Processing employment applications 

• Ensuring security and preventing fraud 

Consistent with healthcare best practices, organizations collect and use data to operate services and improve user experience. [fqhc.org] 

3. LEGAL BASES FOR PROCESSING (IF APPLICABLE) 

We may process your personal information based on: 

• Your consent 

• Our legitimate business interests 

• Compliance with legal obligations 

• Performance of a contract or requested service 

4. SHARING AND DISCLOSURE OF INFORMATION 

We may share your information in the following circumstances: 

A. Service Providers 

We may share information with third-party vendors who perform services on our behalf, such as: 

• Website hosting 

• Data analytics 

• Communication platforms 

These providers are contractually obligated to safeguard your information. 

B. Legal and Regulatory Requirements 

We may disclose information: 

• To comply with applicable law or regulation 

• In response to legal requests or court orders 

• To protect rights, safety, or security 

C. Business Transfers 

In the event of a merger, acquisition, or reorganization, your information may be transferred as part of that transaction. 

D. No Sale of Personal Information 

We do not sell or rent your personal information to third parties. 

5. COOKIES AND TRACKING TECHNOLOGIES 

We use cookies and similar technologies to: 

• Ensure Website functionality 

• Analyze traffic and usage patterns 

• Remember user preferences 

Cookies are small data files stored on your device and used to enhance user experience. 

You can manage or disable cookies through your browser settings. Disabling cookies may affect certain Website features. 

6. DATA RETENTION 

We retain personal information only as long as necessary to: 

• Fulfill the purposes outlined in this policy 

• Comply with legal or regulatory requirements 

• Resolve disputes and enforce agreements 

7. DATA SECURITY 

We implement administrative, technical, and physical safeguards designed to protect your information. 

However, no internet transmission is completely secure, and we cannot guarantee absolute security of your data. 

8. CHILDREN’S PRIVACY 

Our Website is not directed to children under the age of 13. We do not knowingly collect personal information from children without verifiable parental consent. 

9. YOUR PRIVACY RIGHTS 

Depending on your location, you may have the right to: 

• Access personal information we hold about you 

• Request correction or deletion of your data 

• Withdraw consent to data processing 

• Opt out of communications 

To exercise your rights, contact us using the information below. 

10. DO-NOT-TRACK FEATURES 

Some web browsers include Do-Not-Track (“DNT”) signals. Currently, there is no industry standard for responding to DNT signals, so we do not respond to them at this time. 

11. STATE-SPECIFIC PRIVACY RIGHTS 

Residents of certain states (e.g., California) may have additional rights, including: 

• Requesting disclosure of data collection practices 

• Requesting deletion of personal information 

• Opting out of certain data sharing 

We will comply with applicable laws governing such rights. 

12. THIRD-PARTY WEBSITES 

Our Website may contain links to external websites not controlled by Sandhills. 

We are not responsible for the privacy practices or content of those third-party sites and encourage you to review their policies.  

13. UPDATES TO THIS POLICY 

We may update this Privacy Policy from time to time. The updated version will be indicated by a revised “Effective Date.” 

14. CONTACT INFORMATION 

Sandhills Medical Foundation, Inc. 
1111 Broad Street, Camden, SC 29020 
Email: privacy@sandhillsmedical.org
Website: www.sandhillsmedial.org 

15. REVIEWING, UPDATING, OR DELETING YOUR DATA 

You may request to review, update, or delete your personal information by contacting us using the details above. We will respond in accordance with applicable law.